n8n workflow templates you can import and adapt
Short answer
An n8n workflow template is a saved workflow, stored as a JSON file, that you import into your own n8n and then connect to your own accounts. This page explains how to import and export one, lists six starter blueprints for Philippine small business tasks with the n8n nodes each uses, and says what must never be shared in a file. Downloadable files are not published yet, because each is to be built and tested before release.
On this page
How to use this page
What a template is. n8n’s documentation describes templates as “pre-built workflows... that you can import into your n8n instance.” After import you may need to “fill in credentials and adjust the configuration” to suit your needs. A template saves the work of placing nodes. It does not know your sheet names, your email account or your customers.
What you need before importing.
- A running n8n: n8n Cloud or a self-hosted copy. The n8n overview compares them, and the pricing page converts the plans to pesos.
- Accounts for each app in the workflow, with permission to connect them.
- A written list of the steps you want, including what should happen when something fails. The small business workflow guide shows how to write one.
The n8n pages cited here were read on 12 Oct 2026. Nothing on this page has been tested hands-on yet.
Template status
The files for the six blueprints below are not published on this page. Each is to be built on a current n8n version, run against test accounts, and released with the n8n version and the test date stated. Until a file is listed with a tested version and date, treat the entry as a design, not a download. No credentials will be inside any file.
Starter set
Each blueprint lists the n8n nodes it would use and what to change. Node descriptions come from n8n’s documentation.
1. Facebook lead form to Google Sheets and email alert
- What it does: When a person submits a Facebook Lead Ads form, the workflow adds a row to a sheet and emails staff.
- Nodes: Facebook Lead Ads Trigger, Google Sheets (Append Row, described as “Create a new row”), Send Email.
- Accounts needed: a Facebook account with the Lead Ads form, a Google account, an SMTP email account.
- Note from the docs: “Facebook Lead Ads only allows you to register a single webhook per app,” so test and production URLs can overwrite each other. Test on a separate app if you can.
- Change: the form, the sheet and its column names, the alert recipient and the message.
2. Website form to CRM with a follow-up message
- What it does: A website form posts to n8n, the workflow creates a contact in your CRM and emails the enquirer an acknowledgement.
- Nodes: Webhook, your CRM’s n8n node or an HTTP request step, Send Email.
- Note from the docs: the Webhook node has a test URL for building and a production URL that is registered when the workflow is published. Runs on the production URL appear in the Executions tab, not in the editor. See the webhook entry.
- Change: the form fields, the CRM fields and the wording of the message.
3. Daily sales summary from a sheet
- What it does: Each morning the workflow reads yesterday’s rows from a sheet and emails a summary.
- Nodes: Schedule Trigger, Google Sheets, Send Email.
- Note from the docs: the Schedule Trigger “runs workflows at fixed intervals and times” and depends on a timezone. It uses the workflow’s timezone if set, otherwise the instance timezone. Self-hosted instances default to America/New York, so set the workflow timezone to the one you use.
- Change: the sheet, the date column, the time and the recipients.
4. Inquiry classification with an AI step
- What it does: Reads an incoming message, assigns a category such as price, booking or complaint, and routes it to the right person.
- Nodes: a trigger for where messages arrive, Text Classifier, then a routing step.
- Note from the docs: the Text Classifier node takes a list of categories, each with a name and a description, and passes each item to the model to decide its category. It needs a connection to a language model.
- Change: the categories and their descriptions, the model and the routing.
- Review: a person should read a sample of the results each week and every case the workflow marks as uncertain. See human-in-the-loop.
5. Appointment reminder sender
- What it does: Each day, reads tomorrow’s calendar events and sends a reminder.
- Nodes: Schedule Trigger, Google Calendar (Get Many, described as “Retrieve all events from a calendar”), Send Email.
- Change: the calendar, the time window and the message. Reminders by SMS or chat have their own consent and sender rules, covered in marketing automation for Philippine businesses.
6. Invoice email to spreadsheet row
- What it does: When an invoice email arrives, the workflow records its details in a sheet.
- Nodes: an email trigger for your mailbox type, a step that reads the invoice fields, Google Sheets (Append Row).
- Change: the mailbox, the fields to capture and the sheet. Which email trigger node fits your provider: check n8n’s node list. Invoices hold personal and financial data, so decide where the workflow runs before connecting a mailbox.
How to import a workflow
n8n’s documentation lists three routes in the editor and some command line options. For a single template file:
Open the workflow menu
In the canvas header, open the Workflow menu, the three-dot icon.
Choose an import option
Pick Import from File to load a JSON file from your computer, or Import from URL to load workflow JSON from a web address.
Connect credentials
Open each node that shows a missing credential and select or create one for your own account.
Adjust settings
Change sheet names, recipients, timezone and messages to match your business.
Test before activating
Run the workflow with test data and check each node’s output.
You can also select nodes on a canvas, press Ctrl + C, and press Ctrl + V in another editor to paste them. n8n’s CLI packaging and API routes for workflows were marked Preview in the documentation read on 12 Oct 2026 and may change.
How to export and share your own
- Open the workflow and use the Workflow menu to choose Download. n8n saves the workflow as a JSON file.
- Open the file in a text editor and search it before sharing (see the next section).
- Share the cleaned file with a short note: what it does, which apps it needs, which n8n version it was tested on and the date.
Keeping credentials safe
n8n’s documentation warns: “Exported workflow JSON files include credential names and IDs.” The IDs are not sensitive, but the names might be, depending on how you named them. HTTP Request nodes imported from cURL may also contain authentication headers.
Before you share a file, check for:
- credential names that reveal a client or account
- API keys, tokens or passwords pasted into node fields
- authentication headers in HTTP Request nodes
- real customer data pinned in a node’s test output
- webhook URLs that point at your live server
A template should carry the structure and nothing else. Each user adds their own credentials after import.
Where to find more
n8n runs an official template library at n8n.io/workflows. When read on 12 Oct 2026 it described itself as a collection of workflow automation templates from n8n and its community, filtered by category (AI, Sales, IT Ops, Marketing, Document Ops, Support) and by app. The page gave two different template counts, so no count is quoted here. The docs state templates are “designed by n8n and community members” and that you supply your own credentials. Whether any template is free to use: Not confirmed from the official documentation on 12 Oct 2026. Read a template’s page before using it for clients, and read n8n’s licence terms if you plan to run n8n for others.
Self-hosting changes where your templates run; see n8n self-hosting in the Philippines. For first steps in the editor, see the n8n tutorial.
Frequently asked questions
How are n8n workflow templates imported?
In the editor, open the Workflow menu in the canvas header and choose Import from File or Import from URL. You can also copy nodes with Ctrl + C and paste them into another editor. Then connect your own credentials and adjust the settings.
Are n8n templates free?
n8n’s documentation does not say whether templates are free. n8n’s pricing page lists a self-hosted Community Edition with no subscription charge, and the template library page does not state a price. Check the template page and n8n’s terms.
Which n8n workflows suit a small business first?
Workflows that start from a clear event and end with a notification or a recorded row: a lead form to a sheet with an alert, a daily summary, an appointment reminder. Add an AI step only after the plain version works.
How is an n8n workflow exported and shared?
Use the Workflow menu and choose Download to save a JSON file. Remove anything sensitive first, because the file includes credential names and IDs, and HTTP Request nodes can hold authentication headers.
Can n8n send email?
Yes. The Send Email node sends emails using an SMTP email server, and you create an SMTP credential for it.
Do I need to code to use a template?
Importing needs no code. Changing data fields may use n8n expressions, which are a light form of code.
Change log
- 12 Oct 2026: page published with six blueprints and the import, export and credential guidance. No downloadable files yet.
Sources
All sources were read on 12 Oct 2026.
- n8n documentation, Export and import workflows.
- n8n documentation, Templates.
- n8n, Workflow templates library.
- n8n documentation, Facebook Lead Ads Trigger.
- n8n documentation, Webhook node.
- n8n documentation, Schedule Trigger.
- n8n documentation, Text Classifier.
- n8n documentation, Google Sheets, Google Calendar and Send Email.